Are you looking for your next opportunity to thrive? We invite you to contribute your diverse administrative support skills to an environment where you will work alongside our CEO, and Executive Leadership Team. This position requires a driven individual who is passionate and invested in their work to deliver high quality, sustainable outcomes to and on behalf of our executive level team members. Incorporate Busways into your journey of professional development and growth by applying today! This Executive Assistant role is based at our National Support Office in Pymble.Our Environment & Benefits:Fitness Passport, a great scheme allowing you and your family to access multiple pools and fitness facilities around Sydney and regional NSW all under one competitive membership fee. Employee Assistance Program by Telus Health, giving you and your family access to an independent organisation that provides a broad range of personal support services.Office Lunch Club, providing access to discounted meals at work.Modern office environment, including large communal kitchen and outdoor lunch space, coffee machine, free fruit, and periodic company lunches.Free Staff shuttle available to Pymble from Central Coast or Blacktown locations.Career Progression, the chance to fulfil higher duties or undertake additional rolesEmployee Referral Programs, the opportunity to earn a cash bonus for successfully referring qualified candidates for selected positionsOn site secure parking for employeesAccess to tax savings through novated leasing and salary packing providers that partner with BuswaysMore About the Role:This role requires an individual with an natural ability to build and maintain relationships with both internal and external stakeholders of all levels to best support our executive team as their main point of contact, you will be viewed as an extension of their high standards, and embody our organisations core values through your interactions. The responsibilities of this role include but are not limited to:Manage, maintain and upkeep the CEO and Chairman’s calendar including meetings, appointments, travel needs and conferences ensuring optimal and realistic scheduling practicesScreen, prioritise and organise emails, calls and other relevant forms of communication to respond on behalf of the CEO and ChairmanManage and maintain SharePoint sites, OneDrive accounts, Smartsheet’s and other relevant digital platforms to best support the operational needs of the CEO & ChairmanDraft and edit presentations/proposals, reports and documents in line with Busways standards for executive meetingsCoordinate & schedule executive meetings, client meetings and other meetings as requiredPrepare detailed agendas, meeting materials and other relevant documents or digital platforms in advanceTake accurate and well documented meeting minutes as requiredContribute to the management and execution of assigned projects, ensure timely delivery and alignment with our core values and company goalsCollaborate with internal teams to ensure efficient change management methods are being practiced to best support the CEO and Chairman’s directives project implementationArrange intricate travel itineraries, including domestic and international, accommodation and transportation/transfersPlan and coordinate corporate events, executive off sites and client focused events where requiredProvide general administrative support to the Legal and Compliance DepartmentHandle confidential documents with discretion, while maintaining and organising legal and compliance documents, records, and filesThis is a full time on-site positionAbout Us: At Busways, our core focus is on quality customer service, stakeholder engagement and employee development. For over 80 years, we’ve delivered a professional, reliable standard of service. We currently operate bus service contracts for Transport for NSW in Western Sydney, North Shore and West, Central Coast and North Coast and the South Australian Public Transport Authority in Adelaide’s Outer South. With a team of more than 2,800 people, committed to transporting over 53.7 million passenger journeys each year, we pride ourselves on taking a proactive approach to public transport delivery to ensure that the customer journey is seamless as possible. Choose an Organisation that Values You:We invite you to consider Busways as your Employer of choice through this opportunity. Join an organisation who supports an inclusive and safe, team focused environment, where you can expect to work alongside leaders and colleagues with diverse skills and knowledge to share, contributing towards the creation of a meaningful employment experience. We value, recognise and appreciate that our employees are the driving force behind our success, allowing us to thrive.We offer our employees the chance to develop, evolve and take on additional duties throughout their time with us, providing possibilities to progress their career over time. We encourage our employees to follow their passion for growth within the organisation, supporting advancement throughout the journey they choose to share with us.What We’re Looking for in the Successful Candidate:Possess strong administrative abilities along with exceptional writing skills, capable of producing clear, concise, and well-structured documentsA professional demeanour characterised by maturity, reliability, discretion and a proactive outlookStrong communication skills with the ability to build and maintain successful relationshipsProficient use of Microsoft Suite, with a strong emphasis SharePoint & ExcelStrong attention to detail, organisational and time management skillsA flexible and versatile individual who can navigate evolving circumstances by being adaptableDemonstrated ability to use initiative and maintain a high degree of confidentiality when dealing with complex matters, including attending meetingsBe an Australian Citizen, Permanent Resident or have unrestricted working rights in AustraliaHold a current Unrestricted Australian drivers licence issued by the relevant StateHighly Regarded:Minimum certificate IV in Business Administration or related fieldProven experience as an Executive Assistant supporting Directors, Executives, or similarApply now: If you believe this is the perfect role for you, please apply by submitting a resume and a cover letter that specifically addresses your suitability to the role Individual applications will be processed as soon as they are received. Applications can be submitted by clicking 'Apply Now' or sending an email to recruitment@busways.com.auFor any queries about the role please contact the recruitment team on the above email address or give us a call on 02 9497 1800.Busways is committed to being an Equal Opportunity Employer, with a workforce that reflects the diversity of the communities we serve. We encourage applications from all individuals, including Aboriginal and Torres Strait Islander peoples, and those from diverse social, cultural, and gender backgrounds.No agency applications, please.
AUD
Pymble
2073
