Bid Systems Coordinator
Bid Systems Coordinator - Full Time
Pymble, NSW
Ready for your next opportunity? Busways’ is looking for a detail-driven and systems-minded Bid Systems Coordinator to support our bid team by managing document control, templates and AI-enabled tools to ensure high-quality, compliant tender submissions.
What You’ll Be Doing:
- Maintain compliant document control and version accuracy across all bids.
- Manage tender document data rooms and document production process for EOIs, RFIs and tenders including formatting and editing.
- Maintain and apply bid templates and formatting standards consistently.
- Coordinate bid development and production requirements including printing, binding, packaging, and electronic uploads.
- Configure tender portals, SharePoint libraries, and AutogenAI workflows.
- Ensure submission logistics are completed accurately and on time.
- Create, capture and maintain bid knowledge, content, tools and assets.
- Support continuous improvement in bid systems and AI-enabled workflows.
What You’ll Bring:
- Experience in administration, coordination, or document control in a professional services environment.
- Exposure to tendering or proposal environments, or similar deadline-driven, team-based work.
- Ability to manage competing deadlines calmly and accurately.
- Advanced Microsoft Word skills, including templates and formatting.
- Strong attention to detail and organisational discipline.
- Quick and curious learner with new technology and systems.
- Interest in AI and integrating AI to make workflows and deliverables more efficient and higher quality.
- Must be an Australian Citizen, Permanent Resident or have working rights in Australia.
What We Offer You:â¯
At Busways, we don’t just transport people - we care about every part of the journey. You’ll be part of a supportive, collaborative team in a modern office environment with great benefits, including:
- Career growth opportunities
- Flexible work - up to two working from home days + flexible start/finish times
- A supportive team culture with regular lunches and social events
- Employee Referral Program - generous cash bonuses
- Modern offices with communal kitchen, outdoor space, fresh fruit & quality coffee
- Free secure on-site parking
- Free staff shuttle from Central Coast & Blacktown
- Fitness Passport - discounted access to multiple fitness facilities
- Confidential support via Telus Health’s Employee Assistance Program
- Office Lunch Club - quality discounted meals made easyâ¯
Who We Are:
For over 80 years, Busways has proudly delivered reliable, safe, and high-quality bus services across NSW and South Australia. With a team of 2,800+ people, we’re committed to ensuring every journey is a positive experience, transporting over 53 million passengers annually.â¯
How to Apply:â¯
Think this sounds like your perfect fit? Please apply via the Apply button. This ad will expire on 13/03/2026. All applicants will receive an outcome via email. Please include the following in your application:â¯
- A cover letter telling us who you are and why you’d be a great fit for this role!
- A current resume detailing your experience.
Please Note: The successful applicant will be offered an initial 12 month fixed-term contract with the intention of then becoming a permanent employee. This is part of Busways hiring policy for all admin roles. Our rate of conversion to permanent positions is over 90%.
Questions? Contact our Recruitment Team on 02 9497 1800 or recruitment@busways.com.au.
Busways is an Equal Opportunity Employer. We encourage applications from all individuals, including Aboriginal and Torres Strait Islander peoples, and candidates from diverse backgrounds.
No agency applications, please.
