Administration Assistant – Assets

About usBusways is Australia’s largest privately owned bus operator, providing services across NSW and South Australia. Over the past 79 years we have developed a passionate and engaging brand in the transport sector and are one of the most well-known bus passenger transport operators in our operating regions.With a team of more than 1,800 people, committed to transporting over 26 million passengers each year, we pride ourselves on taking a proactive approach to public transport delivery to ensure the customer’s journey is as seamless as possible.About the roleReporting to the Asset Administration Manager, this role is based in our Pymble Head Office and sits within the Workshops Administration team. It has a key focus on maintaining the integrity of our asset systems, records, and reports, and providing administrative support for the management of company assets. In addition to this will be day-to-day office management responsibilities to ensure the smooth running of the team.This is a role which requires interaction across multiple departments and levels of our business and therefore requires someone with outstanding interpersonal skills along with a passion for order and accuracy.Role responsibilitiesKey responsibilities for this position include the following:Ensure that administrative systems, databases, spreadsheets, and reports are maintained and provided in an accurate and timely manner providing up to date information when requiredMaintain the file management system for the Asset and general Workshops related to fleet, plant, and property etc.All administrative aspects involved in asset acquisitions, sales and disposals included but not limited to liaising with sellers and buyers, submission of all related documentation and paymentsAll tasks related to company car fuel, E-tags, compliance, recalls, etc.Arranging asset servicing or recall workManage and maintain records relating to:Current and future asset road registrations, insurance coverage, CTP Insurance, licencing etc. and arrange all related documents, files payments and receipts liaising with all relevant bodies, when requiredHVIS inspections, liaising with all relevant bodiesInsurance claims related to accident, theft, vandalism, natural disasters etc.Asset acquisitions, sales, and disposalsAd hoc administrative tasks as required by the teamTo be successful in this role you will ideally have:At least 2 years’ experience within a strong administration role or similarExperience in basic office administration skills including but not limited to MS Excel, MS Word, MS OutlookExcellent organisational and time management skills, attention to detailA sound ability to communicate and engage with employees at all levelsExposure to complaint handling, work, health and safety policies and procedures, inclusion and diversityDemonstrated problem-solving skills, the capacity to successfully deliver high quality outcomes and meet deadlinesThe ability to think creatively and proactively solve problems and a willingness to step outside of your comfort zone to achieve and exceed the goals and expectations of your managers and fellow peersHow to apply:If you believe this is the perfect role for you, please apply by submitting a resume and a cover letter that specifically addresses your skills and experience in relation to the role, duties and required skillset. If you need any further clarification on the role or the package, please do not hesitate to get in contact with Prea Moodley on 02-9497 1904.Busways is committed to achieving a diverse workforce and strongly encourages applications from people representing all diversity groups and ages such as Aboriginal and Torres Strait Islander, LGBTI, people with disabilities, religious beliefs and ethnicity. 50000 AUD Pymble 2073

Administration Assistant - Assets

  • Full time permanent role within an established company
  • Opportunities for ongoing career growth
  • Varied and interesting role within a close-knit team

About us

Busways is Australia’s largest privately owned bus operator, providing services across NSW and South Australia. Over the past 79 years we have developed a passionate and engaging brand in the transport sector and are one of the most well-known bus passenger transport operators in our operating regions.

With a team of more than 1,800 people, committed to transporting over 26 million passengers each year, we pride ourselves on taking a proactive approach to public transport delivery to ensure the customer’s journey is as seamless as possible.

About the role

Reporting to the Asset Administration Manager, this role is based in our Pymble Head Office and sits within the Workshops Administration team. It has a key focus on maintaining the integrity of our asset systems, records, and reports, and providing administrative support for the management of company assets. In addition to this will be day-to-day office management responsibilities to ensure the smooth running of the team.

This is a role which requires interaction across multiple departments and levels of our business and therefore requires someone with outstanding interpersonal skills along with a passion for order and accuracy.

Role responsibilities

Key responsibilities for this position include the following:

  • Ensure that administrative systems, databases, spreadsheets, and reports are maintained and provided in an accurate and timely manner providing up to date information when required
  • Maintain the file management system for the Asset and general Workshops related to fleet, plant, and property etc.
  • All administrative aspects involved in asset acquisitions, sales and disposals included but not limited to liaising with sellers and buyers, submission of all related documentation and payments
  • All tasks related to company car fuel, E-tags, compliance, recalls, etc.
  • Arranging asset servicing or recall work
  • Manage and maintain records relating to:
    • Current and future asset road registrations, insurance coverage, CTP Insurance, licencing etc. and arrange all related documents, files payments and receipts liaising with all relevant bodies, when required
    • HVIS inspections, liaising with all relevant bodies
    • Insurance claims related to accident, theft, vandalism, natural disasters etc.
    • Asset acquisitions, sales, and disposals
  • Ad hoc administrative tasks as required by the team

To be successful in this role you will ideally have:

  • At least 2 years’ experience within a strong administration role or similar
  • Experience in basic office administration skills including but not limited to MS Excel, MS Word, MS Outlook
  • Excellent organisational and time management skills, attention to detail
  • A sound ability to communicate and engage with employees at all levels
  • Exposure to complaint handling, work, health and safety policies and procedures, inclusion and diversity
  • Demonstrated problem-solving skills, the capacity to successfully deliver high quality outcomes and meet deadlines
  • The ability to think creatively and proactively solve problems and a willingness to step outside of your comfort zone to achieve and exceed the goals and expectations of your managers and fellow peers

How to apply:

If you believe this is the perfect role for you, please apply by submitting a resume and a cover letter that specifically addresses your skills and experience in relation to the role, duties and required skillset. If you need any further clarification on the role or the package, please do not hesitate to get in contact with Prea Moodley on 02-9497 1904.

Busways is committed to achieving a diverse workforce and strongly encourages applications from people representing all diversity groups and ages such as Aboriginal and Torres Strait Islander, LGBTI, people with disabilities, religious beliefs and ethnicity.

  • Posted Date 17 Nov 2021
  • Location Pymble
    NSW / Australia
  • Industry Administration & Office Support
  • Job Type Full Time
  • Salary Not provided